SEASIDE VACATION HOMES

OVERVIEW:

Our family-owned property management business, located just west of Portland, Oregon, on the stunning Seaside Beach, has thrived for nearly 30 years. Mark, our leader, brings a wealth of experience in entrepreneurial manufacturing and sales, coupled with a profound passion for science and connecting with people. These core interests shine in our unwavering commitment to precision, paired with a warm and inviting leadership style.

Our company drives results by choosing desirable rental homes and working with homeowners with a perspective that allows us to do what is needed to ensure our staff is supported in making decisions.

POSITION SUMMARY:

Calling all highly motivated and detail-oriented individuals to apply!

We're looking for someone uniquely qualified for a remote role as a Full Time Executive Assistant (30-40) hours per week) to join our company and support our administrative team. This is not a typical Executive Assistant role; it's an exciting opportunity to work closely with our leadership team, learn the inner workings of our business, and play a critical role in the day-to-day operations of our company.

You're right for the role if you are highly organized, a team player, and obsessed with accuracy and attention to detail. You'll excel as the Executive Assistant if you're a behind-the-scenes person who gets the job done.

For this role, you will be assigned to one of the members of our leadership team. Your day-to-day schedule will entail managing their email inbox, assisting with special projects, and coordinating schedules to keep operations running smoothly.

In our results-driven company, you will be given the freedom and trust to handle assignments independently without being micromanaged.

If you're ready to get started in a role that matches your strengths and organizational style, apply now and join our team.

RESPONSIBILITIES:

• Manage and organize your assigned email inbox to ensure clarity, prioritization, and timely responses.
• Assist with a variety of projects, applying problem-solving skills to deliver high-quality results.
• Coordinate and maintain the executive team's schedule, ensuring efficient time management and seamless planning.
• Deliver dependable administrative support by optimizing workflows and efficiently managing tasks with accuracy and attention to detail.
• Act as a trusted resource for day-to-day operations, ensuring the person you are assigned to can focus on strategic priorities.

QUALIFICATIONS:

• Proven experience in an administrative or executive support role, showcasing exceptional organizational skills.
• Strong problem-solving abilities with a demonstrated ability to collaborate with others and manage tasks with accuracy and efficiency.
• Excellent communication skills, with a professional demeanor.
• Ability to manage schedules, coordinate tasks, and use organizational tools.
• High level of reliability, accountability, and a commitment to delivering quality results.
• Knowledge of or willingness to learn and work in an EOS environment.
• Experience with spreadsheets and data analysis.
• Experience in working with project management tools such as Odoo and Asana.
• Experience supporting U.S.-based clients, preferably on the West Coast.
• A can-do attitude.